• Vendor Coordinator

    Job Locations US-CA-Rancho Cucamonga
    Req No.
    2018-2667
    Category
    Legal/Risk
    Type
    Temporary
  • Overview

    CO-OP Financial Services provides technically superior products and services to financial institutions across the nation. We are seeking a talented Vendor Coordinator to provide program support to the Enterprise Risk Management department, specifically the Vendor Risk Management, Procurement, Compliance, and Disaster Recovery/Business Continuity Programs. Primary role is the administration and coordination of the vendor contract renewals, client and vendor due diligence, and emergency notification tool. This role will ensure all aspects of the client and vendor contracts, are complete for proper execution and safekeeping, via the organization’s scanning tool. 

     

    Responsibilities

     

    • Proactively identify vendor contract renewal/termination time-frames, notify the business owner in advance to determine course of action, while limiting fees; and conduct due diligence/exit procedures based on the business decision.
    • Facilitate due diligence process and serve as the functional bridge between external customers/vendors and internal stakeholders.
    • Facilitate the vendor contract administration process to/from internal counsel, internal stakeholders, and vendors.
    • Coordinate execution of counter signatures of all legal documents. This includes facilitating appropriate approvals, coordinating with senior management, and updating involved stakeholders as needed.
    • Ensure all required contracts are on file and have undergone proper legal and compliance reviews, and facilitate proper legal and compliance reviews, if necessary.
    • Maintain contract administration process in contract repository.
    • Organize due diligence artifacts in repository
    • Serve as liaison between CO-OP SME’s and credit union clients/vendors, as needed.
    • Scan, organize, and file executed client and vendor contracts, and other legal documents.
    • Administer enterprise-wide emergency notification tool, including appropriate upkeep of users to ensure access to Disaster Recovery, Business Continuity, and Incident Response Plans.
    • Support ERM department functions, as needed.
    • Actively supports our CO-OP culture and embraces our core values of Work as Partners, Communicate Openly and Honestly, Demonstrate Excellence and Champion Change in all interactions.

     

    Qualifications

    • Associate Degree (AA) from a two year college; or a minimum of five years professional administrative support experience in business environment; or a combination of education and experience.
    • Excellent verbal and written communication skills.
    • Critical thinking and ability to understand/ask questions for complex scopes.
    • Ability to read and understand basic contracts.
    • Effective interpersonal skills, and ability to convey complex information in a way that others can readily follow.
    • Excellent planning and organizational skills, as well as ability to prioritize workload using good judgment, while balancing the need for an immediate response with accuracy and completeness of information.
    • Ability to build strong relationships with stakeholders at all levels, internally and externally.
    • Detail-oriented with strong problem solving skills and the ability to identify, analyze, and resolve problems, driving solutions to completion.
    • Ability to work under minimal supervision and manage multiple tasks/projects simultaneously, while meeting demanding deadlines.

    About Us

    CO-OP Financial Services is the technology engine that provides access and convenience for credit unions. With over 35 years of credit union service, CO-OP connects credit union members to their accounts through Debit, Credit, ATM, Shared Branching, Member Interaction Services, Mobile, Virtual, and Bill Pay services. CO-OP serves a total of 3,500 member credit unions, 50 million cardholders, 30,000 surcharge-free ATMs, and more than 5,500 shared branches. Handling three billion-plus annual transactions, CO-OP is the nation’s largest credit union service organization—offering resources that enable deeper member engagement to help credit unions prosper.

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